Triage incoming EDI documents with AI
The AI agent parses the Diadoc and SBIS inbox — UPD forms, acts and VAT invoices — matches them against 1C and shows what awaits signing and what is unposted.
Medium · 15 min · once a week
Who it fits
- Dozens of incoming documents a week, some of them sitting unsigned in EDI simply because nobody got to them.
- The supplier regularly sends documents with a price and quantity that differ from the order — the discrepancy has to be caught before signing.
- Not a fit if purchase orders to suppliers aren't created in 1C: there is nothing to compare the document with, and all you get is a register of incoming documents.
Process the incoming documents from Diadoc for [period] and match them against the orders and contracts in 1C. For each document: type, counterparty, number, date, amount, EDI status, the order or contract found. Sort into groups: full match, price differs, quantity or item differs, details don't match the record, no order found, document not posted in 1C. Treat a discrepancy as significant from [deviation] — flag anything smaller but don't escalate it. Don't match items by similarity of the name: if the SKU or code doesn't match, write "not matched" instead of picking the nearest item. Output a table of documents indicating where each figure came from, and a separate list of documents awaiting signature for longer than [deadline].
Copy the prompt or open it straight in a chat with the agent.
Try for freeHow the agent does it
Set the period and the tolerances
Say from what price or quantity deviation a discrepancy counts as significant — otherwise the list will drown in penny rounding differences.
Run the processing
The agent reads the incoming documents in Diadoc, recognizes the details and the items and matches each document against the order and contract in 1C, preserving the EDI status.
Check the result
Signing is irreversible, so first look at where the agent matched a document to an order by eye
Review the processing. List: — documents linked to an order by amount or date, without a matching number; — items where the product was matched by name rather than by SKU; — within-tolerance discrepancies that repeat with the same supplier month after month; — adjustment and corrected documents: did you link them to the original or count them as separate; — documents with no order: are they really absent from 1C or were you looking in the wrong period. Mark what can be posted without questions and what must not be signed until the supplier responds.
A second prompt — the agent uses it to review its own work and show what's left for you.
What you set
Diadoc, 1C. From you: the period to process and the acceptable price and quantity deviation.